Conference OS

The challenge

Our client runs multi-day conferences with several halls, restricted sessions and catered meals. Printed lists couldn’t tell a real badge from a copy or show who may enter which hall, a meal could be claimed twice at two counters, and agenda, attendee and access data lived in separate spreadsheets, at venues where Wi-Fi often fails.

What we built

A web workspace for the client’s event team, on a secure cloud backend. The team builds the agenda, imports attendees from spreadsheets, sets access and meal rules, then designs badges and prints them from the browser. Each badge carries a digitally signed QR code that can’t be forged and holds no personal data; reception can reprint or replace it.

When a badge is scanned

• Who is scanning: the staff member, their registered device and its station must all be authorized.
• The badge: its signature must check out; revoked or replaced badges are refused.
• The door: session and hall passes, re-entry and capacity rules apply, and a deny always wins.
• The meal: each claim is counted in one locked transaction, so a meal can’t be redeemed twice.

Next: the staff app

A native iOS and Android scanner for door and meal staff. It will keep working offline from a signed, time-limited copy of each station’s rules, queue scans in encrypted storage and sync on reconnect.